November 7, 2017 |
Virginia limousine service
It’s one of those jobs that is always tempting to avoid – the dreaded filing of travel expenses. You may have had a productive business trip, but you are so busy during your time away and once you return that expenses are the first task that gets pushed to the bottom of the to-do pile. Make sure you get on top of the job and never wait until the final deadline again with our top tips for managing travel expenses efficiently.
Use an app to help you
Why do all the hard work yourself when there is a range of apps available to take some of the stress out of organizing your business travel expenses? The most popular on the market, Expensify, now has over 4 million users worldwide and allows you to record, report and submit expenses automatically and even import credit card data. Just scan in your receipts and the app does the rest so you can get on with more important tasks.
Be clear about what’s covered
Whenever you travel for work it is essential to clearly understand what expenses will be covered by your business and what won’t. Perhaps it’s been some time since you travelled for work and your company regulations have changed, or maybe you have not travelled before at all – either way it is especially important that you establish a clear outline of what (and how) each expense is covered. For example, does your business offer a daily allowance to allocate and spend as you need, or do you get a specific budget to spend on hotel, food, drinks, transport, and entertaining clients? If you own your business make sure you set yourself a strict budget for these sorts of expenses so your spending doesn’t run away with you.
Don’t go overboard
For example, your company may have given you a certain budget for mealtimes but that doesn’t mean you have to max it out each time you go out eat. Whichever pot of money it comes from, this is still expenditure and although you should be able to have a few good meals, if you spend your maximum budget allowance at every single mealtime it can start to look suspicious or unnecessary. Try to reign in your spending occasionally so that your managers don’t start to wonder if you’re only doing the job for the perks.
As much as it might be a struggle when you’ve had a busy trip and tiring travel, make sure you try to organize and file your expenses as soon as possible once you return. This will make it much easier to note down reasons for any discrepancies or justification for overspend, as the trip will be fresh in your mind. Coming back to this task a month after your trip can be a real challenge and could well make the process even more time consuming.
At James Limousine we work with your transport expense budget to ensure that our Virginia car service is both luxurious and affordable. Whatever your business requirements, whether you need to be chauffeured to a conference or are entertaining clients for an evening out on the town, we offer a high-end, friendly and professional service to suit your needs.