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Top Communication Tips for Business Travelers

January 30, 2018 | Virginia limousine service | Randy Allen

While business travel can be invigorating and rewarding for you, without the right lines of communication it can be difficult for those left in the office dealing with your absence, or clients trying to get in touch about a critical issue. Make sure you give yourself and others the best opportunity for positive results by using these effective communication strategies prior to, and during, your travels.

 

  • Give co-workers your contact details before you travel

Make sure you don’t leave anything to chance and inform your co-workers and your boss how they can get in touch with you whilst you travel. This doesn’t just mean the number of your work cell or the email account you’ll be checking, but make sure they know your schedule so they are aware when you will be contactable and when you won’t be able to respond. This will stop any frustrating scenarios from arising if your co-workers don’t know you are going straight from your flight into a business meeting where you won’t be taking calls or picking up emails. It will also allow co-workers to manage the expectations of clients or suppliers who may be trying to get in touch whilst you are out of the office.

 

  • Copy in your boss

However much you might usually want to avoid it, copying your boss into important communication before you leave the office will allow them to have a sufficient overview of your progress to ensure they can field any questions or deal with issues that come up whilst you’re gone. Send a list of tasks that need to be accomplished whilst you’re out of the office before you leave, too – this will ensure that nothing will be missed in your absence and will save you scrambling to get the message through to them while you’re on the move.

 

  • Call your boss or team leader

If you have responsibility for managing other staff you should call in regularly to check that all tasks are on track and that no issues have arisen. This will show you are not trying to pass off your responsibilities while you are away from the office and will allow you to help address any problems or queries of which you may have special knowledge before they have a chance to escalate.

 

  • Set an out of office

While it is unlikely that you will be completely cut off from all lines of communication during your business trip, you need to be upfront with anyone who might get in touch and manage their expectations of a response. Make sure you have set an out of office message before you leave that explains the dates you will be travelling, when they might expect a response, and who to get in touch with if the query is urgent.

You don’t have time for the hassle of hiring a car, negotiating hectic local traffic, or dealing with erratic public transport when you travel for business, so trust in our reliable, luxurious Virginia car service to get you wherever you need to be without the fuss. Our professional chauffeurs will get you to your destination in style and comfort, giving you the time you need to communicate effectively.

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Nathaniel G. (Chauffeur)

Born and raised in Petersburg, VA, Nate and has two sisters and a brother. Nate is married, with two sons and a daughter and is the grandfather of three grandsons. He retired from Phillip Morris & has been driving for over 20 years. In his younger years, he was a motorcycle tricks rider and racer, but while adventurous, he always put safety first. Currently, he now enjoys relaxing with family and friends, listening to music and at times playing games. Nate is passionate, caring and an all-around loving guy! When you’re riding with him, know you’re in good hands, because you’re in caring hands!

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Tripp H. (Chauffeur)

As a Richmond native, Tripp’s career includes 25 years in the moving & storage industry and as a Virginia Realtor since 1999. Tripp’s loves are his daughter, son and 3 beautiful granddaughters! He enjoys time with family and friends, church, sports, the outdoors, concerts, meeting people, and exercise. Tripp has always strived to provide a quality service to his clients, so joining the JL Team made perfect sense.

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Victor C. (Chauffeur)

Vic has been a professional chauffeur for over 16 years. He began his driving career in Denver, Colorado and then worked in Nashville, Tennessee before moving to Richmond, Virginia. He has lived in the Richmond area since 2010. When not working, he loves to spend time with his wife and son.

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Ernesto L. (Chauffer)

Ernesto has a Bachelors in Computer Science and over 25 years in the Transportation industry in Puerto Rico and Virginia. Outside of work, he is an avid car enthusiast and amateur circuit auto racer.

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Pat T. (Chauffeur)

Pat and his wife have been Chesterfield residents for over 40 years. They have 2 daughters and 2 grandchildren, but Pat is originally from Newport News. He attended Atlantic Christina College in Wilson, NC. During his early adult career he was a tennis coach at The Biltmore Forest Country Club in Asheville, NC and then coached tennis at Winthrop College, in Rock Hill, S.C.. When not driving he enjoys time with his family and following sports, particularly, football and baseball.

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Sam W. (Chauffeur)

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Born and raised in Charlottesville, Sam moved to Richmond in the mid-80’s for a computer programming job. He spent 30 years in the computer business and retired from the Federal Reserve in 2016. He and his wife live in Hanover where he enjoys playing with his dog Bandit and keeping up with his 3 grand-children. Through the years, Sam has had several part-time jobs outside of his computer work including concert security, massage therapist, and paramedic. He assisted in the delivery 2 babies which was the highlight of his paramedic career.

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Alan W. (Chauffeur)

Alan is from New York and had a 14-year US Army background serving as a heavy equipment operator. His wife, Annette, also served in the US Army for 12 years as a Nurse. Annette continues her nursing career to date as a civilian. They have 5 children and grandchildren. To relax, Alan enjoys reading novels, working out at the gym, boxing, and playing football and basketball. Alan came to James Limousine with 6 years of limousine driving experience that he gained in New York.

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Michael R. (Chauffeur)

Born in Washington, D.C., raised in Amelia, Virinia, Michael went to Longwood University and used to be a radio DJ. He lives in Chesterfield County, has three children and enjoys playing basketball with his son and riding dirt bikes with his twin daughters. Michael started working at James Limousine in 1997.

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Aaron B. (Chauffeur)

Aaron was born and raised in Richmond, VA and graduated from Potomac Senior High School in Woodbridge in 2011.
He has been a Chauffeur since 2018 shortly after returning to the Richmond area. As much as he likes to chauffeur, he also likes to go on long distance trips with family and friends. His favorite city to visit is Miami.

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Andrew H. (Chauffeur)

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Andrew joined the James Limousine Driving team in early 2019. In addition to driving, Andrew is an artist, photographer and recreational runner.

He has lived in Virginia his whole life, and loves living in Richmond. When he’s not driving, you can find him drawing or taking photographs, running, or spending time at the rivah.

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Kimberly H. (Chauffeur)

Kimberly was born, raised and still resides in Matthews, Virginia. Before joining the James Limousine Driving team in Spring 2019, Kimberly
previously worked for 20 years as a CNA in the Healthcare industry, primarily in long-term care and home health.

In her spare time, she enjoys spending quality time with her family, particularly her grandmother.

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Will M. (Chauffeur)

Will joined James Limousine as a driver in early 2019 and is a Richmond, Virginia native. When not driving, he produces commercial music, electronic music, and is a DJ.

Will studied Classical Bass at the University of Cincinnati College Conservatory of Music and enjoys also enjoy traveling, and yard work in his spare time. He recently got married in Australia.

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Denny K. (Chauffeur)

Denny grew up in the Richmond, Virginia area and served in the United States Air Force. He worked on fighter aircraft, and spent time in Florida, Alaska, Georgia, the middle east, and Okinawa, Japan. In his travels, he has held a 400-year-old treasure from a Spanish Galleon, flown in an F-15 Eagle, toured Viking cemeteries and Japanese feudal castles, and rode a Camel in Saudi Arabia.

He is married, and has three children and three grandchildren. He enjoys Civil War Reenacting, travelling with his wife, and easin’ on down the road in a shiny, black limousine.

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